Tuesday, February 23, 2021
Happy Nook 23rd AGM
NOTICE
The 23rd Annual General Meeting of the Happy Nook Co-operative Housing Society Ltd. for the Co-operative year 2019-2020 will be held on 28.02.2021(Sunday) at 5.00 P.M. at the Community Hall of Happy Nook Co-operative Housing Society Ltd. to discuss and transact the business as per the under noted Agenda.
I request the Members to kindly attend the meeting.
5th Feb, 2021 (Kushal Roy)
Secretary
AGENDA
-
Confirmation of the Proceedings of the last Annual General Meeting held on 07.07.2019 Half-Yearly General Meeting held on 16.02.2020 which was circulated earlier. -
Consideration of the Secretary’s Report (Annexure-A) -
Approval of Budget for the year 2021-22 (Annexure-B) &Annual Maintenance Charges on the Members for the year 2021-22 (Annexure-C) -
Appointment of Internal Auditor for 2021-22 -
Silver Jubilee Celebrations of Happy Nook -
Enhancement of Security System in the Campus -
Consideration of any other matter which may be forwarded in accordance with Bye Laws with the approval of Chairman
ANNEXURE-A
Secretary’s Report for the year 2019-2020
Dear Members,
On behalf of the Board of Directors, it is my honour and privilege to welcome you all at the 23rd Annual General Meeting of our Society.
At the outset, we are trying to present briefly below the information and activities of the Society during the year 2019-2020:
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Membership Status: 175 Members are on roll as on date. -
Flats taken over: Out of 176 flats, possession has been taken for 175 flats. Presently 115 members and their families are residing in their allotted flats. Another 07 flats are under occupation of tenants and the remaining flats are not being regularly used by the owners. -
Share Certificate: Out of 175 Share Certificates ready for issue-170 members have collected their
Share Certificates. Remaining 05 members are once again requested to collect their Share
Certificates after observing the required formalities.
-
Mutation: Mutation of all 175 flats have been completed. -
Membership Register: Membership Register is the fundamental evidence of membership
and is required to be maintained in accordance with Rule 121 of WBCS Rules, 1987 (Rule 111 of WBCS Rules, 2011). The Auditor has observed that though Society is maintaining the same, but in some cases signatures of members are wanting in the Membership Register, Photos are not available for a few cases, while nominations have not yet been furnished by some Members. The Society is constantly pursuing the matter with the members to meet up the deficiencies, but the Membership
Register is still remaining incomplete. Members are once again requested to cooperate to complete the Membership Register in all respect in their own interest.
-
The Board of Directors approved transfer of Ownership of flats namely flat no. A-08/11, 11/04, approved of membership by way of Nomination of flats no. A-03/03 and half share gift to his daughter of flat No. A-01/15 during the period 2019-2020as per W.B.C.S.New Act & Rules.
The Board of Directors heartily welcome the following New Members / Joint Members in our Society:
Sl.no. Name Flat No.
i) Ms. Madhurya Bhunia & Mrs. Nupur Bhunia A- 08 / 11
ii) Mr. Jibendra Nath Mukherjee A-11/04
iii) Ms.Rupkatha Bhattacharyya A-01/15
iv) Smt. Anjana Purkayastha A-03/03
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No inspection or inquiry was held during the year by a Competent Authority - hence consideration of the said report of inspection or enquiry does not arise. -
The Board has prepared the Accounts for the 2019-2020 but has not been able to get same audited by the Department of Co-operative Audit so far due to the Pandemic. The Audited Accounts for the year 2019-2020 will be placed inthe next Half Yearly General Body Meeting. -
There was no case relating to loans and advances made to the Directors of the Board and their
relatives during the year and therefore recovery of the same does not arise.
-
No relation of the Directors was appointed by the Society during the year 2019-2020. -
Fixed Deposits of Rs. 95,50,000.00 is with the Indian Overseas Bank, Kasba Gold Park Branch as On 31.03.2020 (84.50 as long Term & 11.00 as Short Term Fixed Deposits). -
Board has taken a decision to implement the West Bengal Minimum Wages Act at all levels for our permanent employees in the Society from 01.04.2019. -
The details of Monthly Staff Salary and Wages paid during 2019-2020 are as follows:-
Sl No. Name of Staff & Designation Monthly Salary Remarks
i) Sri Joydev Giri , Caretaker Rs.20,300.00 Expenditure
ii) Sri Anukul Biswas ,Electrician Rs.11,400.00 chargeable to
iii) Sri Ashok Kumar Roy,Pumpman Rs.10,500.00 Salary & Wages
Expenditure
iv) Sri Raghunath Patra, Gardener Rs. 8,065.00 chargeable to
Gardening exp.
Expenditure
v) Sri Jhantu Sardar, Sweeper Rs.8,065.00 chargeable to
Campus Cleaning exp.
Besides, the salary the Society is contributing @ Rs.200.00 p.m. for above 05 employees under Employees’ Welfare Fund Scheme since year 2008. The Employees themselves are also contributing @ Rs.200.00 p.m. and their individual bank accounts have been opened for this purpose at the Indian Overseas Bank, Kasba Gold Park Branch from that date.
The Society hires the services of a Part time Electrician on daily basis in absence of our regular Electrician one day in a week @Rs. 350.00 per day. w.e. f. 1st April, 2019.
For Household garbage collection from door to door Shri Kumar Singh was awarded the contract for 2019-20. The Society is paying 3,500.00 p.m. w.e.f. 1st April, 2019.
As per last year Secretary’s Report & approved by the General Body the Board has engaged a casual labour named Sri. Gobinda Sardar for campus cleaning purpose in place of Late Arjun Mahato on a temporary basis on per day payment of Rs. 350.00.
-
Activities during the year 2019-2020 (1st April 2019 to 31st March 2020 )
It would be pertinent to mention the list of steps / work that have been undertaken during the period:
i) A new Board of Directors has been formed through an election process duly conducted by
ARO Mr. Joy Ghosh of DRCS on 13.01.2019 and the new Board of directors had taken
charge on and from 23.01.2019
ii) Overhauling of spare Distribution Pump & spare submersible pump have been undertaken.
iii) Quarterly Underground Reservoir & Overhead Water Tank cleaning process have been
regularly undertaken as per the calendar which has been informed to the Members well in
advance through the Society’s Notice Boards.
iii) Roof repair have been completed at Building No:A-6/13 & A-6/14, A-5/14. Water tank &
partial repair have been undertaken in A-02, A-05, A- 03, A- 04, A-10, A-11 &A-06.
iv) Repair& replacement of sewerage pipes, rain water pipes in Building No. A-01, 02,03, 04, 05,
06, 07, 08, 09, 10, 11 and at different places have been carried out. Also change of damaged
portion of roof water pipe line, long screw, valve etc. have been undertaken in most of the
buildings.
v) Spraying of mosquito repellent oil, Kerosin oil, bleaching powder & cleaning of surface drains
inside the campus are being done regularly. The Society is in constant touch with KMC and
spraying of mosquito repellant is organized through them as well.
vi) Rent for Transformer Room from CESC Ltd. has been collected upto 31.03.2020.
vii) Beautification of the Society campus through flower plants and saplings have been taken up in
a limited manner. More stress is being given on campus upkeep and neatness. I would once
again like to take this opportunity to implore upon all the Members to help us in keeping
the campus clean by not throwing anything out from our flats and also to instruct the
House maids and the Drivers employed by them not to throw papers/ cigarette / Pan masala
packets on the road. All are requested to co-operate and utilize our door to door collection
service for this purpose. We would also request all the Members to please ensure that water
falling from the running Air conditioners are channeled through a pipe reaching up to the
surface drain. Members are also requested to instruct the housemaids not to throw water
below from the balconies while watering the plants or while cleaning the balconies.
viii) Security Surveillance- So far we have installed eight cameras in the Campus which has been helpful
in having surveillance in a limited way. There has been requests from Members to increase the
coverage of the area under surveillance further and we have planned to install another 08 cameras
from the fund allocated for such expenditure in the budget.
ix ) To give relief to the Members / Residents, provision has been made to supply water directly from the
overhead tanks for the staircase and landing cleaning purpose in each building.This has also eliminated the problem of some Members not willing to provide water to the Society’s staff while the staircase cleaning operation was being undertaken.
x ) Group health Insurance (Mediclaim) have been introduced by the Board for the following staff of the Society with M/S United India Insurance Co. Ltd.
i) Sri JoydevGiri
ii) Sri Anukul Biswas
iii) Sri Raghunath Patra
iv) Sri JhantuSardar
v) Sri Goutam Biswas (Biplab)
vi) Sri Bijan Biswas
xi)Individual Personal Accident Insurance has been introduced by the Boardfor the following staff of
theSociety with M/S United India Insurance Co. Ltd.
i) Sri JoydevGiri
ii) Sri Anukul Biswas
iii) Sri Raghunath Patra
iv) Sri JhantuSardar
v) Sri Goutam Biswas (Biplab)
vi) Sri Bijan Biswas
xii ) Insurance of Lift structure & Elevator for all the 11 buildings (Earthquake & Standard Fire and
Special Perils Policy) have been done. The annual premium is working out to Rs.5,824.00.
and this is being funded by the Lift Members.
xiii ) Refilling of Twenty five Fire Extinguishers have been done.
xiv) Repair & Painting Work:
You are aware of the fact that the Board, after intense negotiation and through a Tendering process had issued work Order to Ma Durga Enterprise (authorised ICI Applicator and recommend by ICI) for undertaking the Building Repair and Painting job. Accordingly the Building repair and painting work have been progressing towards completion but unfortunately due to the Covid Pandemic and the resulting lockdown the work had to be stopped all of a sudden.
xv) Plumbing work:
Change of PVC Sewage Pipe, Over head water pipe line, stop cock have been undertaken in all the buildings.
xvi) Lockdown:
Even though technically it should not be a part of this report as because it covers the time period between 1st April 19 to 31st March 20 but we have to make a mention of the extraordinary times that the Society had to pass / had been passing through due to the pandemic, which is quite unprecedented in the history of Happy Nook. A sudden and total lockdown had been declared all over India on 23rd of March 20 that threw everybody’s life upside down. The Society took utmost pain and efforts to ensure that all health protocols were adhered to and at the same time had tried it’s level best to extend all possible help and service to it’s Residents. Vendors like Sufal Bangla, Haringhata, Mio Amore ,Spencers had been arranged to come in and make all types of food and grocery items available with in the campus so that the Residents do not have to go outside the campus to buy the essentials.
At the end, it would be my extreme pleasure to thank you all on behalf of the Board of Directors.
As Happy Nook steps in to it’s 25th Year I wish you all best of health, happiness, prosperity and a harmonious living in the campus.
(Kushal Roy)
Secretary
05.02.2021
Sanitization, Mask and Social distancing will be maintained.
Annexure-B
HAPPY NOOK CO-OPERATIVE HOUSING SOCIETY LTD. BUDGET FOR THE YEAR 2021-2022 (Figures in Rs / Thousand)
Particulars
Expenditure
for 2020-2021
Budget for 2021-2022
Electricity Charges
280.00
315.00
Security Charges
620.00
650.00
Salary & Wages
1000.00
1050.00
Gardening Expenses
40.00
50.00
Campus Cleaning Expenses
25.00
45.00
Garbage Removal Expenses
36.00
40.00
Printing & Stationery & Xerox
12.00
25.00
Civil Repair & Maintenance
350.00
350.00
Plumbing & Fitting
250.00
225.00
Electrical Maintenance
40.00
70.00
Pump & Tubewell
28.00
15.00
Postage & Courier
0.20
0.50
Meeting Exp. including A.G.M.
5.00
20.00
Tank Cleaning Expenses
20.00
40.00
Conveyance Expenses
4.0
15.00
Telephone Expenses
12.00
12.00
Legal Expenses
Audit Fee
5.25
6.00
Miscellaneous Expenses
20.00
25.00
Library
3.60
4.00
Welfare Fund
10.00
16.00
Road Repair
Professional Fee for Income Tax
20.00
30.00
Rate & Taxes
6.00
6.00
Insurance
1.30
2.00
Fire Extinguisher
5.00
20.00
Water Charges
390.00
400.00
CCTV Maintenance
20.00
20.00
Medical Insurance for staff
25.00
27.00
Expenses for Covid-19 / Amphan
280.00
25 Years Celebration of the Society throughout the year
100.00
Total =
3508.35
3578.50
Probable expenditure has been budgeted for all normal activities for the year 2021-22.
Annexure-C
HAPPAY NOOK CO-OPERATIVE HOUSING SOCIETY LTD.
ANNUAL MAINTENANCE CHARGES FOR THE YEAR 2021-22
(Figures in Rs / Thousand)
Accounts Head
Budgeted income for 2021-2022
Particulars
Interest on Fixed Deposit & Savings
550.00
Car Parking Charges
250.00
Service Charges
100.00
Others Income
100.00
Total Estimated Income for 2021-2022
1000.00
A) Budget for the year 2021-22 =Rs. 35,78,500.00
B) Income for the year 2021-22 =Rs. 10,00,000.00
Deficit (-) Rs. 25,78,500.00
Therefore Maintenance Charges payable by Members =Rs. 25,78,500.00 / 175 = Rs. 14,734.28 say Rs. 14,700.00 Per Member.
“Resolved that Annual Maintenance Charges of Rs. 14,700.00 for the year 2021-2022 with effect from 01.04.2021 be paid by Members either one time within 31st May, 2021 or in two instalments of Rs. 6,700.00 by 31st May, 2021 & Rs.8,000.00 by 31st August, 2021 and late fees @ 2% per month would be payable for delayed payment”.